How do members apply for an NCSA?

To apply for activities managed by CAP Cadet Programs you must be able to log into “e-Services” to access and complete the on-line Special Activities application. 
This means you must have a CAPID and a password. 

Do not wait until the last minute to establish a password and confirm that you can log into “e-Services”.

Do not wait until the last minute to submit your application; do not even wait until the last weekend because if you need to make changes to your member record you need to contact the registrar at NHQ during business hours (M-F 730-430 Central Time). 

You need Explorer 6.0 and Adobe 6.0 to complete the application.
Both are available as downloads from the e-Services web page.  

NHQ does not manage these activities:
Aviation Challenge, Space Camp, and EAA Air Academy
Follow the links for information about those programs (You will leave the CAP web domain).  

NESA uses a separate registration process 
Please use their website to contact members of the NESA staff.
 

1. Locate the Special Activities Application: 
Go to E-Services and click the “Registration And Payment System” link on  the left hand side of the screen.  As you follow the instructions for entering your request, you will also get to
check (and correct if necessary) your address, contact information, and personal characteristics that National Headquarters (NHQ) has on file.

Applications are accepted for winter activities from 
15 September - 15 October

Applications are accepted for summer activities from
1 December - 15 January. 

The computer process takes member data and puts it in the forms where appropriate so it's important that your data is accurate. 

Emergency contact information.
The process will not work without this. 
 
Preferences
Clearly indicate your preferences, in order, in the Preferences tab of the application.

When applying for IACE: list IACE last on your preference list. 

 
2. When you have completed and reviewed your application, submit it and it will automatically be transmitted to your unit then wing commander and finally to NHQ electronically.


3. UNDERSTANDING THE SLOTTING PROCESS
Click on FAQ tab and select "How Does Slotting Work" to find out more.

4. If you are selected for an activity the director will contact you with specific instructions. Sign the “Release Agreement” and have your parent or guardian (if applicable) sign the “Release by Parent or Guardian” block (page 4 of the application).  Follow instructions from NHQ and your activity director on where, when and how to send the signed release to the activity staff.   If you are slotted to attend more than one activity, you will need to send a copy of the release to each activity.  DO NOT SEND THEM TO NHQ.

IMPORTANT THINGS TO KNOW 

Computer Access:
If you do not have access to a computer, notify someone in your squadron to assist you as soon as possible.

Late applications (after 15 January)
Late applications are accepted if they have been approved by the Squadron and Wing, but only after all on-time submissions are considered. On-time applications are given preference.
  
Encampment Requirement:
You must have encampment credit when you apply for a special activity.

 Age Requirement:
If an activity has an age requirement it must be met before the activity starts! 
 

DETAILS SUBJECT TO CHANGE
In some cases activity dates must be set 10-12 months in advance.  It is not unusual for an activity date to change by one or two days.  Updates will be published continuously on this site. 
Activity Directors will also notify selectees of date changes.








 

 

 

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